Position Reports to : Senior Program Manager
Positions Supervised : Admin Assistant
Locations : Surabaya & Medan
Overview
The Finance and Admin Officer will support Senior Program Manager in the implementation of Jhpiego finance activities for Momentum project, a USAID-funded maternal and newborn health (MNH) project in Indonesia. She/he will manage the implementation of finance and admin in provincial office and ensure that the financial systems are maintained in an accurate and timely manner.
Responsibilities
Implement Jhpiego financial policies and procedures and adhere to USAID rules and regulations
Support Senior Program Manager in developing annual workplan budget and manage the implementation activity budget to be in line with the approved workplan
Review budget activity, project advances and reconciliation
Review travel authorization request and staff travel expense reports
Review vendor invoices
Initiate payment process and record it in the Quick Book
Input expenses into Quick Book and assist Finance Manager in Jakarta on closing monthly QB
Guide and orient program staff on the implementation of the activity that related to finance and admin procedures and regulation
Review and conduct spot-checks of financial documents from district
Review and conduct surprise check on the petty cash
Monitor completeness of procurement documents (purchase requests, purchase approvals, payments)
Coordinate with F&A Director and other finance and admin team in Jakarta office for the implementation of operational in provincial office
Qualifications
Bachelor degree in Finance/Accounting
Minimum of 5 years of experience in finance and accounting
Experience with accounting for INGO or USAID-funded awards or contracts, specifically in project budget development and financial reporting
Understand of Indonesia Tax Regulations
Excellence in using accounting software, preferably QuickBooks
Fluency in written and oral English is strongly preferred
Diligent, honest, and mature worker, capable of managing workload under pressure
Able to work independently and under minimum supervision, and also as a member of the Finance and Administration team
Excellent analytical thinking
How to Apply
Please submit your application letter and CV with 3 referees to the following email address: IndonesiaHumanResources@jhpiego.org with subject as per position and your preferred location (e.g. Finance & Admin Officer for Surabaya).
For further information about Jhpiego, visit our website at www.jhpiego.org.
Only those selected for interview will be contacted.
